Last updated: June 2026
Who we are
Friends of Gledhow Valley Woods (FGVW) is a registered charity (Charity Registration Number 1169599). We are the data controller for the purposes of UK GDPR and the Data Protection Act 2018.
Our registered address is: [Registered address to be added]
What data we collect
We may collect the following types of personal data:
- Name and email address — when you join as a member, sign up to our mailing list, or contact us via the website
- Postal address — optionally, when you join as a member
- Payment information — when you pay a membership fee. Payment data is handled by our payment provider (TBC) and is not stored by FGVW
- Messages and correspondence — when you contact us via the contact form or by email
How we use your data
We use your personal data to:
- Process and manage your FGVW membership
- Send you occasional emails about FGVW news, events, and the Green Fair (with your consent)
- Respond to your enquiries
- Comply with our legal obligations as a registered charity
We rely on your consent as the legal basis for sending marketing emails. You can withdraw your consent at any time by unsubscribing using the link in any email we send you, or by contacting us directly.
Sharing your data
We will never sell or share your personal data with third parties for marketing purposes. We may share your data with:
- Our mailing list provider (MailerLite) — to send you email newsletters, with your consent
- Our payment provider (TBC) — to process membership payments
- The Charity Commission — if required by law
How long we keep your data
We keep your membership and contact data for as long as you are a member or subscriber, and for a reasonable period afterwards in case of any queries. We will delete your data on request.
Your rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Have inaccurate data corrected
- Request deletion of your data ("right to be forgotten")
- Object to or restrict how we process your data
- Withdraw your consent at any time
To exercise any of these rights, please contact us.
If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.
Cookies
See our Cookie Policy for information about how we use cookies on this website.
Changes to this policy
We may update this privacy policy from time to time. The date at the top of this page shows when it was last updated.
Contact
If you have any questions about this privacy policy or how we handle your data, please contact us.